On Dec 7, 2015, the membership voted to make various changes to the bylaws of Clifton Town Meeting. The details of what changed are in the meeting minutes. The revised bylaws are posted on the website, and you can also click here to read them.
CTM Trustees formed an ad-hoc Bylaws Review Committee during the October meeting this year. Various bylaws topics were set for review. During the November CTM meeting, three bylaws changes were proposed and the Trustees voted to put these changes before the membership at the December 7, 2015 meeting. All CTM members who have paid their dues for 2015 are eligible to vote on these changes. The CTM Bylaws may be amended by a vote of two-thirds of the members present and voting provided the amendments have been introduced in writing at a previous CTM meeting and proper notice has been given.
This post summarizes the changes being proposed. The actual language is linked below at the very end. If you have feedback on these changes, feel free to email Trustees.
Click here to read the current CTM Bylaws as revised by the membership during 2010.
Current bylaws language is not clear on how the President is succeeded if s/he resigns. Trustees encountered this issue during September. This proposed bylaws change creates a very clear succession plan for President and Vice President by ensuring the Vice Presidents are elected with new titles: 1st Vice President and 2nd Vice President. The 1st Vice President shall succeed the President. The 2nd Vice President shall succeed the 1st Vice President. In addition, the proposed bylaws changes make it mandatory to immediately replace the Treasurer or Secretary position should a Trustee resign either position.
Five Trustee Election Cycle
Current bylaws language does not advise on how to ensure that 5 Trustees are elected each year. The CTM Board is comprised of 15 Trustees. To have a good balance of veteran and new Trustees, there should be 5 elected each year for full 3 year terms. This balance provides for a more effective Board. This proposed bylaws change create language to ensure that this cycle is preserved when there are more than 5 positions open for election by providing for less than 3 year terms to Trustees who are elected with lowest vote counts.
Nominating Committee Formation and Report
Current bylaws language does not set a deadline on when the Nominating Committee must fully form. The language also has no details on what the Committee’s required report to the Board must contain. If the Nominating Committee is formed too late in the year, it will not have time to properly perform it’s work of finding candidates and preparing for the Fall election of Trustees. This proposed bylaws change sets the August CTM meeting as the latest formation date. The current Board feels that the required Nominating Committee report should have some minimum acceptable standards and details. This proposed bylaws change provides for specific report requirements. This creates a minimum standard for future Nominating Committees to meet.
Proposed Bylaws Language Files
In each of the pdf files linked below, the existing bylaws language is shown first, and the proposed changes for member approval are shown afterwards. We urge you to read these changes carefully. If you have feedback on these changes, feel free to email Trustees.