CTM Board of Trustees will meet in a hybrid meeting on Monday, Nov. 6, 2023

Prior to meeting, from 6 p.m. to 7 p.m., in-person voting for trustees will take place

The public is welcome to attend. Public input on CTM agenda items will be heard after Trustee discussion is complete.  Community members wishing to address the Board on an agenda item should sign up to speak at least 24 hours before start of the meeting by completing this Google form or with an email request directed to the president at contactctm@cliftoncommunity.org. Individual input on agenda items will last no more than two minutes.

Community members may speak on non-agenda issues during the public questions and concerns period at the end of the meeting. Individuals with statements are asked to sign in before the start of the meeting. Such statements should last not more than two minutes and are invited during the public questions and concerns period. Email your request to speak (specify the topic), or to request an agenda item at the next meeting to contactctm@cliftoncommunity.org.

Agenda

Join in-person: Clifton Recreation Center, 320 McAlpin Avenue  
Join Remotely: https://meet.google.com/tao-fyqq-sxn

Start TimeTopicTopic Lead
6 – 7 p.m.CTM Trustees Election (in-person only)CTM Members Vote
7:01 p.m.Welcome – Announcement Trustees – Roll CallPres. Checco, Sec. Gee
7:02Approval of October minutesSec. Gee
7:03Treasurer Report/Bi-Annual ReviewTreas. Noonan
7:05Introduction of ballot initiative – open voteVP Lienhart
Ballot initiative vote open from 7:07 to 7:22 p.m.
7:07Police reportOfficer Dent
7:22Announce end of voting on ballot initiative
7:22Introduction of proposed bylaw amendmentsVP Lienhart
Vote on bylaws from 7:25 to 8 p.m.
7:25Fire house report
7:35Clifton Recreation Center reportDirector Fitzpatrick
7:45Clifton Branch Library reportDirector Strauss DeGrout
7:55Chronicle reportTrustee Checco
8:00Announce end of vote on bylaws
8:00Clifton Area Neighborhood Schools (CANS) reportsJulia Bonfield
8:05Clifton Cultural Arts Center updatesLeslie Mooney, Mark McKillip
8:20Other committee updates/reportsVarious trustees
8:35Community questions and concerns
8:40Meeting Announcements – Locations TBD
– 11/13/2023 – First Board Orientation
– 11/20/2023 – Second Board Orientation
– 12/11/2023 – Third Board Orientation
Next Board Meeting
– 12/4/2023 – Clifton Recreation Center/Hybrid
Pres. Checco
8:50AdjournmentPres. Checco

Voting Considerations & Procedures: Our confusing bylaws concerning elections and votes, coupled with an interest to provide electronic options, and potential conflicts between bylaws and City of Cincinnati Ordinance 220-1989, have led CTM Executive Committee to create this outline.

Nov. 6 CTM Membership Votes to Shape Community Council’s Future

On Monday, Nov. 6, 2023, members of Clifton Town Meeting (CTM) will be asked to vote for new five trustees, on a special petition measure determining eligibility and on 14 proposed bylaws amendments. Due to different requirements for each set of questions, there are different procedures and different timing for each vote. 

Elect five CTM trustees – In-person only, 6-7 p.m.

Five candidates are running for five open seats on the CTM Board of Trustees. All candidates are eligible for three-year terms. Learn more about each candidate here.

This election will take place in-person ONLY from 6 p.m. to 7 p.m. on Nov. 6, 2023, at the Clifton Recreation Center, 320 McAlpin Avenue. You must be a current member of CTM to vote for trustees. Join CTM or renew your membership in advance online by Nov. 3 or in-person Nov. 6 at the CRC at 6 p.m.

Determine voting eligibility of non-residents – In-person or online, 7 p.m.

Per Article IV, Section 10 of CTM’s present Bylaws, as required by City Ordinance 220-1989, a group of five CTM members can ask for a special vote to determine whether non-resident CTM members (i.e. property or business owners who do not live in Clifton) will be eligible to vote on CTM issues or hold office as a CTM trustee. As a result of petitions received on Oct. 2, 2023, CTM will hold a vote on the below ballot question during the annual CTM membership meeting at 7 p.m. on Nov. 6, 2023.

Ballot Question: “Shall CTM Members that are not neighborhood residents (such as non-resident business owners and property owners) be eligible to vote or hold office in CTM?”

Currently, non-resident business and property owners are allowed to vote on CTM issues but are not allowed to hold office as a CTM trustee. If a majority of residents vote “Yes” on this question, nonresidents will be allowed to vote and, if CTM’s bylaws also change in a subsequent vote, will be allowed to hold office on CTM. If a majority of residents vote “No” on this question, nonresidents will NOT be allowed to vote nor will they be allowed to hold office.

Non-resident business owners or property owners are not eligible to vote in this special vote. This vote must take place within the board meeting, starting at 7 p.m., on November 6, 2023. You must attend the meeting to vote either in person or under GoogleMeet Poll ballot (see below “GoogleMeet Poll Voting”).

Accept or reject CTM bylaw changes – In-person or online, 7 p.m.

In September 2023, the CTM Board of Trustees voted 8-3 to take 14 proposed bylaws amendments to CTM’s full membership for consideration. The CTM Board of Trustees did not endorse or otherwise take a position on the proposals.

The amendments were proposed by CTM’s Governance Committee during the September board meeting. The committee recommended adoption and said the proposed amendments would simplify, clarify, add flexibility to the bylaws while also requiring board members’ active participation and bringing consistency with Ohio revised code.

In the October meeting, a former Governance Committee chairperson submitted to the record an alternative perspective, recommending against adoption. He said the proposed amendments would shift power to a less representative group of people and away from residents and reduce transparency, accountability and engagement.

Each proposed amendment will be voted on separately. For each one to pass, two-thirds of the membership must approve.

This vote must take place within the board meeting on Nov. 6, 2023. You must attend the meeting to vote either in person or under GoogleMeet Poll  ballot (see below “GoogleMeet Poll Voting”).

GoogleMeet Poll Voting
Per CTM’s present bylaws, electronic voting will happen at the same time as in-person voting only for the eligibility and bylaws votes.  Individuals attending the meeting remotely will be given the ability to vote using a GoogleMeet Poll link. People will also have the opportunity to vote in-person at Clifton Recreation Center, 320 McAlpin Avenue, Cincinnati, OH 45220.

All voting must be done by CTM Members in good standing. For in-person voting, individuals that are not CTM Members can purchase a membership just before voting.

Electronic voting (GoogleMeet Poll) will only be counted for members in good standing as of Nov. 3, 2023. Join or renew your membership to CTM online by Nov. 3.

Because membership will have to be verified, CTM does not expect results of the votes on eligibility or bylaws during the meeting.

CTM Board of Trustees will meet in a hybrid meeting on Monday, March 6, 2023 at 7 p.m.

The public is welcome to attend. Public input on CTM agenda items will be heard after Trustee discussion is complete.  Community members wishing to address the Board on an agenda item should sign up to speak at least 24 hours before start of the meeting by completing this Google form or with an email request directed to the president at contactctm@cliftoncommunity.org. Individual input on agenda items will last no more than two minutes.

Community members may speak on non-agenda issues during the public questions and concerns period at the end of the meeting. Individuals with statements are asked to sign in before the start of the meeting. Such statements should last not more than two minutes and are invited during the public questions and concerns period. Email your request to speak (specify the topic), or to request an agenda item at the next meeting to contactctm@cliftoncommunity.org.

Agenda

Join in-person: Clifton Recreation Center, 320 McAlpin Avenue

Join remotely: Via Google Meets

Start TimeTopicTopic Lead
7 p.m.WelcomePres. Checco
7:01Roll call & approval of minutesSec. Gee
7:03Treasurer ReportTreas. Noonan
7:05Police ReportOfficer Dent
7:20Clifton Recreation Center ReportCoordinator Fitzpatrick
7:25Clifton Library ReportManager Strauss-De Groote
7:35Outdoor Food Pantry – Clifton Area Neighborhood School Community Learning CenterJulia Bonfield
7:45Bus Rapid Transit (BRT) PlanLiz Peak
8:00AnnouncementsVarious
8:05CTM Committee Roll CallCTM Trustees
8:15Liaison Roll CallCTM Trustees
8:25Community Questions/ConcernsPres. Checco
8:35AdjournmentPres. Checco

CTM Meeting Agenda and Link – Oct Meeting

October 4, 2021, 7:00pm.  Google Meet Videoconference.

Due to the ongoing public health situation, CTM will continue to hold its meetings via video and telephone conference. To join the videoconference click on the following link – https://meet.google.com/whg-tgjk-cui. To join via phone, dial (505) 585-5460 and use the following PIN – 673 452 758#.

The agenda is as follows:
 

TimeTopic
7:00 / 1 minWelcome to the Google Meet electronic meeting, advice for participation
7:01 / 1 minApprove prior month’s meeting minutes from September
7:02 / 10 minCaptain Gregoire /Officer Shawn Dent
7:12 / 10 minGreater Cincinnati Water Works – special guest
7: 22 / 5 minTreasurer’s Report and Finance Committee Update
7:27 / 8 minBeautification Committee – Fall Clean Up October 9, 9 am – noon+; plants giveaway
7: 35 / 2 minArts and Culture Committee Update
7:37 / 10 minNominating Committee Report – slate of candidates all in by (date ?)
7:47 / 15 minGovernance Committee – committee members announced, delivery of suggested changes to the bylaws to be sent to Board members by Oct 22, per 45-day notification rule
8:02 / 5 minHousing and Zoning Committee
8:07 / 10 minHolidays on Ludlow support – Patrick Borders, project manager. CBA plans for Nov 27 (Small Business Saturday) Lamposts decoration;  Holiday Tree project with John Carnavale – decoration with community generated ornaments (Nov 26), Lighting evening of Nov 27 with Ludlow shops open, carriage rides and live music on the Plaza
8:17 / 10 minClifton Avenue Bike Lane – report from Sept 30 special meeting of City Council’s Neighborhoods Committee at Clifton Rec Center with Jan Michele Kearney
8:27 / 10 minClifton Chronicle delivery problems update; send electronic copies via Mail Chimp to check on real readership count; Call for Content Creation and Advertisers has been sent.  Nominees will deliver their bios for publication by Oct 24 (advertisers deadline)
8:37 / 5 minMembership Committee – 48 email addresses that are bouncing.  Solutions?
8: 42 / 5 minClifton Recreation Center Updates – Carpool Cinema Oct 2 and 9. Trunk or Treat Sat Oct 23, 5-7 pm in parking lot; any person or group wishing to sponsor a trunk, please contact Tiffany
8:47 / 5 minNeighborhood Activation Fund – status of allocations and our program planning
8:52 / 3 minTrustee, Committee and Liaisons Announcements
8: 55 / 5 minCommunity Questions/Concerns
9:00Adjournment

Clifton Town Meeting TrusteesThank you very much,Emailing your issue to contactctm@cliftoncommunity.org is another effective way to have your issue or opinion considered by your trustees.  To request an agenda item for the next meeting please email your topic to contactctm@cliftoncommunity.org

Please note that public input on agenda items of pressing community concern will be heard after trustee discussion.  Community members should sign up to speak on an agenda item before the start of the meeting.  Not all agenda items will have time reserved for public input. Individual input on agenda items will be no more than two minutes.  Community members are able to speak on non-agenda issues during the public questions and concerns agenda item.  Individuals with statements are asked to sign in before the start of the meeting.  Statements will be no more than three minutes during the questions and concerns agenda item.